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Bowne ComplianceTrak

Internal controls are playing a more significant role in funds' daily operations and a greater importance is being placed on compliance policies and procedures. If you are in need of a comprehensive and reliable solution - you have come to the right place.

I Would Like to Know More About Bowne ComplianceTrak

Whether you are a registered investment adviser with the SEC or an unregistered manager, Bowne ComplianceTrak, powered by HedgeOp Compliance™, can help you streamline the compliance monitoring and reporting requirements applicable to your operations and generate a tailored "road map" for your Chief Compliance Officer and compliance team. By allowing you to simultaneously monitor and report on various compliance responsibilities, the software allows you to easily demonstrate that your firm has a culture of compliance to investors, auditors and examiners alike.

Bowne ComplianceTrak is an integrated compliance tracking, monitoring and reporting system specifically designed to meet the needs of hedge fund professionals and investment advisors. Bowne ComplianceTrak will help you build a solid foundation for your compliance program.

Key Features Include

  • Anti-money laundering screening
  • Interactive compliance calendar
  • Automated regulatory record keeping
  • "Best Execution," soft dollar and conflicts of interest review platform
  • Employee Level reporting, including personal trade reporting and pre-clearance

Built By Industry Leaders
Built by leaders in the compliance industry and powered by the latest in Microsoft .NET technology, Bowne ComplianceTrak enables you to effectively build and maintain your compliance infrastructure while providing your Chief Compliance Officer with the knowledge needed to address compliance issues.

For All Shapes and Sizes
Whether you are a large, multi-billion dollar institution or an emerging start-up hedge fund, Bowne ComplianceTrak can help you fulfill your compliance responsibilities and enhance operational efficiency.

Ease of Use and Peace of Mind
Bowne ComplianceTrak was created with the end-user in mind. As a hosted solution, there is no software or hardware to install. Bowne ComplianceTrak is run off of servers residing at a secure, world-class data center. The facility is designed with true N+1 redundancy, thus at any time, the Bowne ComplianceTrak server is connected with multiple power and networking connections to ensure maximum uptime. The facility maintains SAS 70, Type II and CyberTrust certifications. To enhance the user experience, helpful instructional text, both compliance-related and technical, is available throughout the application.

Further Information





Manager Level Features

Bowne ComplianceTrak's manager-level features support your CCO in completing day-to-day compliance responsibilities under the firm's compliance procedures. Managers that are not registered with the SEC can use the manager-level features to build and monitor a best practices infrastructure that mirrors SEC requirements. The Bowne ComplianceTrak manager-level features include:

Interactive Compliance Calendar

  • Build out a compliance calendar using recommended compliance tasks as well as your own custom items
  • Learn the regulatory background of the recommended tasks by reading the detailed Task Information section
  • Set up automatic email reminders for compliance obligations
  • Mark compliance tasks as "complete," add notes and upload files, seamlessly documenting and archiving your compliance process
  • Easily view calendar activity
  • Seamlessly export the calendar into Outlook, Excel and/or PDF formats
  • View all uploaded documents in the "calendar library" with the ability to download them into a zip file (an extremely helpful tool when conducting your annual compliance review and/or preparing for an audit)
  • Link calendar items to the reporting functionality of Bowne ComplianceTrak

Compliance E.L.F. Portal (Employee Level Filing)
The innovative Employee Level Filing (E.L.F.) Portal is a powerful tool that allows you to easily build a custom "intranet" to address your employees' compliance needs such as: personal trading, gift reporting, compliance manual/Code of Ethics attestations, outside activity reporting and more.

The E.L.F. Administration feature contains a robust set of tools to help manage the E.L.F. Portal and serves as a repository for all information submitted by employees. The E.L.F. Administration feature allows the CCO to:

  • Track and monitor all employee filings
  • Implement restricted, watch and holding lists for screening purposes
  • Perform and document a compliance review of filings (including logging exceptions and violations)
  • Send email reminders to employees regarding filing obligations
  • Automatically notify employees via email when a filing is reviewed or a request is approved or denied
  • Customize the E.L.F. Portal with your policies and procedures
  • Alter the look of the E.L.F. Portal to match your firms colors and logo

The E.L.F. Portal allows you to create user accounts for employees so that they can:

  • Submit personal trading pre-clearance requests
  • Submit personal securities transaction and holding reports
  • Submit gift notifications, outside activity statements and disciplinary questionnaires
  • Update brokerage account information
  • View the latest compliance manual, Form ADV and other compliance materials and complete periodic attestations (if applicable)

Bowne ComplianceTrak's powerful reporting engine lets you generate review reports detailing all of the information that has been submitted through the Portal. Such reports can be utilized to report up to management and demonstrate a culture of compliance to investors and regulatory authorities.

Other Manager-Level Features include:

  • Best Execution Review Report Card Platform
  • Conflicts of Interest Review Platform
  • Annual Compliance Review Platform
  • Record-Keeping Reminder Checklist
  • Audit-Preparation Checklist
  • Soft Dollars Review Platform
  • And more

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Fund-Level Features

In the complex world of hedge fund compliance, having the right tools is crucial for ensuring that you are identifying and tracking potential issues. Bowne ComplianceTrak's fund-level features provide you with the tools to do just that. The inherent logic built into the application calculates a variety of compliance data points (based upon compliance profiles of individual funds and their investors) allowing you to easily monitor and report on various fund compliance issues.

Fund-Level Calculations

  • ERISA and benefit plan participation
  • 3(c)(1) beneficial owner counts
  • Investment company look-through for 3(c)(1) funds
  • Affiliated asset percentages
  • New issue eligibility
  • Unaccredited investor tracking

Other Fund-Level Features:

  • Integrated anti-money laundering (AML) watch-list searches
  • Solicitor disclosure statement tracking and follow-up
  • Investor eligibility tracking and generation of follow-up cover letters and eligibility questionnaires
  • Blue sky data tracking (to facilitate required filings)
  • Full audit trail history
  • Archived data points

The dynamic report generation allows you to create and archive monthly fund-level compliance reports on all of the above issues that help you demonstrate that your firm is doing what it needs to do.

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Additional Resources
Bowne ComplianceTrak subscribers also receive a copy of the HedgeOp Compliance Guide, and receive HedgeOp's Quarterly Newsletter highlighting major regulatory changes and updates.

To stay on top of regulatory changes sign up for the Bowne SEC & EDGAR Monitor or the Bowne Brief for Investment Management Professionals.



ComplianceTrak